Whether you are planning an overseas destination wedding or a simple backyard ceremony, you will run into multiple rental and planning costs. Some of these are obvious, such as florist, dj and catering, but there are also many fees that you don’t think about initially. We want you to be well-informed and prepared for those mysterious wedding venue costs. Use this guide to make you aware of some of the hidden expenses that may arise as you are planning your big day.
1. Rustic Barn Venue Hidden Costs
If you are planning a rustic, country themed wedding, a barn is the perfect setting. But getting the barn up to par for your ceremony will require lots of work, and don’t forget those extra wedding venue costs.
Restrooms: If the barn is not equipped with restrooms, you will have to provide them yourself, and it’s going to cost you if you want more than the basic porta potty.
Climate Control: Depending on the season, you may be required to rent either heaters or fans to keep yourself and your guests comfortable and happy,
Generator: While barns can be quaint and charming, they may lack certain modern-day luxuries. like electricity, which you will then have to provide.
Cleaning: You definitely want your wedding to be free of spiders, dust and dirt so you will have to hire a commercial cleaning crew to get that rustic, homey feel.
Lighting: Unless the barn has lots of natural light, there will be additional costs to provide adequate lighting.
2. The Great Outdoors Venue Hidden Costs
Whether it’s a sunlight beach, a romantic vineyard or a simple backyard wedding, there will be hidden costs, as being exposed to nature and the elements always calls for extra precautions. Here are some possible extra wedding venue costs for you to consider.
Tents: You have to be prepared for rain or shine, so always have a Plan B. And of course you will need lighting and decor for the tent to keep in synch with your wedding theme.
Permits: Events held in a public place like a beach or public park often require permits, location fees, and often, insurance. And you most likely will need a permit for that tent as well.
Dance Floor: You don’t want people slipping and sliding in the grass or falling on pavement and getting hurt. And as an added fee of course, dance floors built over grass require subflooring.
High Powered, Quality Sound System: There is a lot more noise at an outdoor wedding than an indoor one and you don’t want anyone to miss out on the toasts and speeches or not be able to enjoy the dance music.
3. Destination Wedding Hidden Costs
Nothing beats flying to an exotic or dream location for a magical wedding. But let’s be realistic, destination weddings are NOT cheap and incur lots of unexpected wedding venue costs that will throw you off-guard if you are not prepared.
Planning Trips: You should definitely plan on at least one visit to your desired location before the big day so you have to figure out transportation costs, as well as hotel, food and any other travel expenses, above and beyond the cost of travel for the actual wedding trip.
Transportation Costs: You may have to pay for the florist, dj or band, hairdresser and makeup artists’ airfare and maybe even family members or members of the bridal party. Plus any decorations, favors, etc., will have to be shipped.
Regional Marriage Requirements: Most countries legally require you to be in the country two to five days prior to the big event (sidenote: France requires 40 days in advance!). You should definitely research this well in advance and budget accordingly for extra hotel costs, etc.
Foreign Taxes and Exchange Rates: This could incur extra costs on every single expense (but keep in mind, in some cases, depending on location, you could actually end up saving money).
Second Reception: Realistically, all of your guests may not be able to attend your destination wedding so you may want to host a second celebration at home to include them, thus incurring additional expenses.
4. Fancy Hotel Or Banquet Hall Venue Hidden Costs
The majority of bigger hotels will offer complete wedding packages, on site planning, and additional amenities. However, they will probably not cover all your personal needs for the perfect wedding. Once again, you are going to run into additional wedding venue costs.
Power Drop Charges: These occur if your power usage requirements exceed the hotel’s electrical capabilities. For example: DJ or band equipment and lighting.
Corkage Fee: If you wish to have alcoholic beverages that are not part of the hotels usual offering, you are going to have to purchase the additional alcohol as well as pay the incurred fee.
External Vendor Fee: If you chose to use your own caterer, florist, baker, etc, you may incur additional fees.
5. Overtime Costs For All Venues
Let’s be honest, most receptions run into overtime as the guests, and bridal party, are so having so much fun that no one wants to leave. Most hotels charge you by the hour so overtime charges will occur. Also cleanup crews and garbage removal, which may be included in your contract, book their services for the “same day” so if you reception goes past midnight, you will once again be faced with additional charges.
We don’t want to deter you from having your dream wedding. Quite the contrary, we want you to have the wedding you always imagined, whether it’s a chateau in France, a beach in Hawaii, Martha’s Vineyard or a simple yet elegant wedding in your local park or even your own backyard. This purpose of this article is to simply warn you of additional or hidden wedding venue costs so you won’t be caught off guard as you are planning your special day. Do your research beforehand and always have a Plan B. Factor in unexpected costs and “issues” that always seem to arise last minute. Have extra money set aside for unforeseen expenses and your wedding will be everything you dreamed of…and more!