Barn weddings are scenic treasures that present the perfect ambiance for inspiring photos and dramatic details. Though they are extremely popular wedding venues, many wedding planners find this to be one of the most challenging types of weddings to plan. The natural surroundings or environment play a major part in the décor and elements of the wedding. Brides should expect special appearance by uninvited guests such as, insects and other critters. Careful placement of the portable potties is also a must to prevent an eyesore in pictures or entertainment. Don’t worry about the tiny details of your barn wedding because we have all the tricks to planning your big day.
1. The Barn Costs Like A Posh Hotel
It is essential to always forecast over budget for the venue but this is especially true for a barn wedding. There will be add-ons that must be utilized such as tables, lighting, tents, dishes, stage and many others. Make sure all of the proper precautions are taken to protect guests during the celebration. Factor in cost for commercial cleaning services, additional lighting and provisions to make water accessible during the ceremony and reception. It is also wise to get insurance coverage to protect your guests as well as yourself from any liable damages that may occur. If the barn isn’t commonly utilized for parties or weddings, make certain there are enough electrical outlets for use during the wedding.
2. Looks & Sounds Like A Barn
This tip doesn’t apply to the band but to the coordinator or bride and groom. Become aware of the ordinances regarding sound and noise level in the area. Confirm end times and regulations set forth by the town or city. It’s easy to assume that just because the barn is located out of city limits that the party can go on forever. To avoid any mishaps or embarrassments, verify the ordinances set forth regarding time restraints. This allows proper instruction to be given to the band or DJ regarding the time they should be ending their set.
3. The Floor Plan
Attention to the grounds is the best way to assure that you and your guests will be able to enter, park and exit smoothly. Inquire about accommodations for handicapped guests that may attend. You may want to consider providing shuttle transportation from a central location if the grounds are too soft. This will prevent any unfortunate vehicle complications that can put a damper on the event.
4. The Bug Plan
Every barn wedding should safeguard against bugs in order to protect against bug bites. Include citronella candles in the décor and offer cute little containers of insect repellent throughout the location for guests to grab and use. It is also highly recommended that the area is sprayed the day before the celebration in an attempt to decrease the activity of the outdoor insects.
5. The Forecast
Make sure your guests are weather savvy with color-coordinated umbrellas and decorative fans that they can use in the heat. Barns aren’t the coolest venues and should be properly accommodated with large fans for air circulation. Barn weddings held during the summer months will be extremely warm. Inform your guests in the invites to dress cool for the occasion in order to fully enjoy the celebration.
6. Allergy Avenue
Barn weddings make wonderful venues because of their naturally rustic elements. The contribution of the animals and grassy grounds can often lead to uninvited allergies. Make arrangements to have the ceremony away from the animals and in a clear area to decrease the chances of allergy attacks on the guests.
7. Barn Ready Shoe Style
There is a great chance that the floor will be as soft as the ground at any barn wedding. Many barns have portable floors for the ceremony site but the surrounding areas may be muddy or too soft for heels or hard shoes. Make sure bridesmaids and guests know to wear or bring flats for superior comfort.
8. It’s Not A Barn Bathroom Basics
Let’s face it. Barn bathrooms aren’t exactly the trendiest but there are ways to add a contemporary touch. Consider tent covers for the portables to make them more appealing. Consult with the porter potty vendors about accommodations for events such as weddings. They may have options that include the addition of a sink and lighting that make the bathrooms much more appropriate for use during a wedding.