Planning for your wedding involves a lot more than just setting a date, choosing a wedding gown and sending out invitations. Of course, now that you are engaged you are well aware of all the details that go into planning your wedding. Now that you have chosen a venue for your wedding reception, you will need to compose your wedding reception timeline.
A lot goes into planning a wedding reception including finding a caterer choosing a wedding cake, making seating charts and so much more! You need to come up with a wedding reception schedule so that everything will go smoothly from start to finish. Starting to feel stressed out? No worries, we have compiled some helpful tips as well as a sample timeline for your wedding reception to give you a guideline.
What Follows a Wedding Ceremony
Of course, the guests will head straight over to the reception venue after the receiving line, but what about the bridal party? As your guests are enjoying a cocktail hour at the reception, the wedding party will be getting their professional photos taken. This timeline should be configured into your reception or wedding schedule.
If your photo shoot is not at the wedding venue, you will use this time to travel to the photo location. Photo shoots usually take anywhere from 45 minutes to an hour. The time will vary according to your specific request and those of your photographer. Of course, you don’t want it to run too long, as your honored wedding guests will be awaiting the arrival of the newlyweds for their grand entrance!
Sample Wedding Reception Timeline And Tips
We have provided three sample wedding reception timelines to give you a general idea. You can alter these as you wish, according to your specifications. The examples below are for a morning, afternoon and early evening wedding reception. Of course, your specific times might vary as your wedding timeline might differ. Or your reception might run longer(or shorter) than the times allotted below.
Again, these are just a guideline to give you an idea for some typical wedding reception timelines. You can adjust them any way you see fit. We just want to help make your day as memorable and as stress-free as possible!
Brunch Wedding Reception
If you are having a morning wedding, you will want to plan your morning wedding timeline and brunch reception timeline accordingly. Morning weddings are ideal for both religious indoor ceremonies and outdoor weddings.
Here is a sample for a brunch reception:
10:45- 11:30 am: Cocktail Hour/ Wedding party photoshoot
Here the guests will enjoy mimosas, coffee, tea, juice and pre-brunch goodies such as fruit and pastry trays
11:40 am: Grand entrance
The bridal party makes its entrance. Welcoming speeches may be given at this time
12 noon: Brunch commences
Brunch will be served, depending on your setup (buffet style, traditional meal, food truck, etc. The band or DJ will play music softly so the conversation can flow.
12:45 pm: Toasts
The best man, maid of honor, etc will make their speeches.
1:00 pm: First Dance
The first dance, of course, is for the bride and groom. This is then followed by any other special dances you wish to include. (ie: mother/son, father/daughter).
2:00 pm: Dessert/Cake Cutting/Photos
Desert and or cake/cutting will take place at this time. Then dancing or any other festivities may resume.
2:30 pm: Thank you speech/Bouquet & Garter Toss
At this time the bride and groom will say their thank-yous and the bouquet and/or garter toss (or another event) will take place. Back to more dancing!
3:00 pm: Last Dance
3:15 pm: Couple departs
Say your final goodbyes and depart for your honeymoon!
3:30 pm: Guests depart
Early Afternoon Wedding Reception Timeline
An afternoon wedding and reception are ideal for outdoor venues. Early afternoon receptions are perfect for a leisurely reception if you want to spend plenty of time with your wedding guests. Similar to morning wedding receptions, they are also kid-friendly.
1:30 pm: Cocktail Hour/Wedding Party Photos
While you are busy with your wedding photo session, your guests can enjoy light cocktails and hors d’oeuvres at the reception venue.
1:45 pm: Bridal Party Entrance
The bridal party will make its grand entrance. You will usually follow the wedding ceremony order with the newlyweds entering last, of course.
2:00 pm: Lunch commences
The meal will be served at this time. This can be anything from a buffet, to food trucks to light fare such as soup and sandwiches to something fun like a taco bar with all the fixings!
2:45 pm: Toasts/Speeches
At this time the appropriate speeches and/or toasts will be made (ie: Maid of honor, Best Man, Groom’s Parents, etc)
3:00 pm: Special Dances
The newlyweds will share their first dance, followed by any other special dances such as Father/Daughter, Mother/Son and the like). The guests will join after the last special dance takes place.
4:00 pm: Cake cutting/Dessert
The couple will cut their wedding cake and/or dessert will be served at this time.
4:30 pm: More dancing/Special Events
After dessert, the dancing shall continue, along with any special events such as wedding games, etc.
5:30 pm: Thank you speech/Bouquet Toss
The happy couple will give their thank you’s and then, if applicable, toss the bouquet and/or garter belt or any other special traditions.
5:45 pm: Last Dance
The bride and groom will share their final dance.
6:00 pm: Newlyweds make their exit
After saying their final goodbyes to their guests, the couple shall depart for their honeymoon celebration.
6:15-6:30 pm: Guests depart
Evening Wedding Reception
An evening reception typically starts around 6 p.m but can go later if you are having a sunset wedding, depending on the location and time of the year. Evening weddings are ideal for formal weddings, semi-formal, or even a casual backyard or beach wedding. Keep in mind that as they tend to run till midnight or later, evening receptions are not kid-friendly. The following example is for a wedding day timeline 5 pm ceremony.
6:15 pm: Cocktail hour/Bridal Party Photoshoot
While the professional post-wedding photos are being shot, the guests shall be enjoying festive cocktails and appetizers at the wedding reception venue.
7:00 pm: Bridal Party Grand Entrance
The bridal party shall be announced by the Master of Ceremonies as they enter. The bride and groom will the last as they make their first public appearance as a newly married couple.
7:15 pm: Dinner will be served
Dinner will be served according to the couple’s plans (ie: formal sit-down dinner, buffet, food-truck, etc.)
7:45 pm: Toasts/Speeches
As the dinner service is winding down, the best man, maid of honor, and so forth shall give their appropriate speeches or toasts. As well, the M.C. will make any special announcement at this time.
8:15 pm: Special Dances
The newlyweds will share their first dance, followed by Mother/Son, Father/Daughter, Bridal Party and so forth. The guests will be formally invited to the dance floor by the D.J/M.C.
9:45 pm: Cake Cutting Dessert
The happy couple will cut their wedding cake and/or dessert will be served (formally or buffet style as predetermined)
10:15 pm: Dancing/Other Festivities Continue
The party goes on! Dance the night away. During this time, you can have any other special activities such as games, fireworks, bonfires and the like.
11:00 pm: Thank you’s/Final Announcement & Bouquet/Garter Toss
The couple will make their formal thank-you’s as well as any other last words. If appropriate, the garter and bouquet tosses, or any other wedding reception customs, may take place at this time.
11:15 pm: Last Dance
The newlyweds shall share their final dance of the evening
11:45 pm: Bride & Groom Depart
At this time, the couple shall bid their guests goodbye and depart for their honeymoon.
12:00 am: Guests depart
How to Compose the Wedding Reception Schedule
When planning your wedding day timeline, take time to set a schedule for your wedding reception so that everything goes smoothly. But exactly how does one compose the perfect time for their wedding reception. Here are some helpful tips to get you started.
First of all, there is no “perfect” wedding itinerary for your reception. This is your day so you can set your reception timeline in any manner which you choose. If you are a creative and extremely organized type, this should come easily. However, some couples may need a few pointers.
One of the first things to do is get a general idea of the events that are going to take place at your wedding reception. Are you having a sit-down dinner or a buffet? Will there be activities for children? Do you have any special events planned such as fireworks or wedding reception games? How about dancing? Make a general list of what is going to take place to give you a guideline and then go from there.
You will want to include all the basic elements of a typical wedding reception, or you may not… the choice is yours. Following is a list of events that typically take place during a wedding reception. You can work them into your wedding reception timeline as to wish.
- Cocktail hour
- Bridal party entrance
- Welcome, Speeches & Announcements
- First Dance & Other Special Dances
- Main Meal
- Dancing, Socializing and other events (games, etc)
- Cake Cutting
- Bouquet/Garter Toss
- General Festivities
- Thank You/Farewell Speech
- Final Dance
- Newlywed Departure
- Guest Departure
If you are planning a special wedding ceremony, you may have to exclude some items. For example, some religious ceremonies do not allow alcohol or dancing. Also, double check with the venue to see if there are any restrictions or other regulations you must follow. Or if you are planning a bonfire for an outside venue, you want to be sure to follow the fire codes for that venue.
Always be ready for the unexpected. Most venues allow the wedding reception to go over a bit. (Usually, in this case, the guests will chip in to pay for the extra time if it is required by the venue). You should try to stick to your timeline as much as possible while being flexible if needed. The important thing is to have a set schedule so you can sit back and enjoy your special day!
You get a general idea. If you need any more ideas for planning your reception itinerary, you can find templates online to give you a general idea. And of course, if you hired a professional wedding planner, you can always rely on their input and advice!
We hope that our wedding reception timeline has been helpful for you in planning your dream wedding reception. Keep our advice and guidelines in mind, and we are certain that your reception will be everything you imagined! The most important thing is to make both your wedding ceremony and reception as memorable and as fun for everyone! It is your special day so be sure to relax and enjoy every moment!